You can block active, invited, and banned members of your team, including locks for other admins and yourself. You can configure the system accordingly to legally block custodian banks, folders, and API files. Custodians refer to a managed user in your organization and the policy that contains everything that the person has access to or interacted with in the selected date range. Typical custodian actions that trigger a legal lock are: You can change the name and details of a staging area, or add or remove members. However, you cannot change the suspend data. To edit a legal hold: If you create a lock with a start date in the past, it may take some time for the lock to be activated. You will be notified by email when the lock is activated. You can also view the status of a suspension on the Legal Hold page of the Admin console. Legal retention obligations The legal retention function allows you to comply with your company`s protection standards in the event of a legal dispute. This allows you to apply a legal lock to a specific folder or user that is being reviewed while Box stores all product content. The platform also gives you full control over who can permanently delete their recycle bin. Go to the My Legal Retentions view and find the legal retention obligation you need to release. You can search by (1) project name, (2) search for the wait name, or (3) sort by wait name or creation date.
Note: In rare cases, files cannot be saved if a member loses access to them shortly after creating or editing them. To avoid this, we recommend that you make sure that the legal lock is fully enabled before removing members. When you create a legal lock, copies of all files that a member has created or modified between the start and end dates are made, except for: You cannot block deleted members, entire groups, or entire teams. However, you can delete a member while it is pending. You have access to view and edit notes associated with your hold and hold custodians. Let`s explain this in more detail. Let`s say you keep a former employee`s information for two years after they leave the company. You can customize this policy based on specific folders, new content, and metadata. You can continue to report your shared assets until they are deleted. At its core, Box Governance helps you easily configure retention and retention policies in your organization`s Box environment. The idea is to meet legal, regulatory, compliance, and security requirements to store, manage, and protect content in the cloud.
A legal holdback is a process that a company can use to preserve all forms of potentially relevant information when a dispute is ongoing or reasonably expected. Applying a lock to items prevents a user from removing them from Box. When you legally suspend a team member, admins can view and export any content created or edited by that member. Members affected by a legal lock will not be notified of the lock and will retain their permissions to create, edit, and delete files. To see which files are saved without completely exporting the staging area, export the hold summary. CSV file. Legal suspensions are an important part of Box`s governance package, which allows you to block users from content related to an investigation or dispute. This prevents the permanent deletion of content relevant to the legal issue. If you no longer need to hold, you can detach the suspension.
This deletes all files associated with this suspension and cannot be undone. How to release a legal lock: If an investigation order is received or the client is part of an ongoing legal dispute, a legal hold policy can be created to keep track of everything that needs to be kept. Actual retention is done by assigning a policy to specific files or folders. When suspensions are no longer needed, the policy can be shared by removing the assignment. A «shared» suspension cannot be replaced by an «active» suspension. Note: A legal lock is considered active until an administrator releases the lock, even if the end date has expired. After the end date, new file versions are no longer copied, but existing copies are available until you release the hold.